We’re a busy, growing survey team that provide all types of measured surveys and 3D models to the architecture, construction and civil engineering sectors and we’re looking for a new Office Manager with financial experience to provide accounting and varied business support to our team in Frodsham. We’re looking for a great all-rounder, an energetic self-starter and someone that is curious with a can-do attitude and committed to continuous improvement. You must be highly organised, interested in software systems and a team player with the ability to keep everyone on track.

Duties:
Accounting

· Sales and purchase invoicing with regular bank reconciliation.

· Credit chasing and regular liaison with clients.

· Sub-contractor organisation and payment review.

· Negotiate and manage annual contract renewal terms.

· Supplier organisation and payment reports.

· Quarterly VAT reports and submission

· Payroll processing including end of year and P60s.

· Compile weekly and monthly financial and sales reports and collate information for external accountants and management team, at year end.

Financial Reporting

· Complete weekly sales and supplier payment reports, cash flow spreadsheets, management accounts (P&L), monthly Key Performance Indicator (KPI) and sales forecast reports.

· Compile any other weekly and monthly reports to senior management as required.

· Update company monitoring spreadsheets.

Compliance

· Run the ISO audit programme with external audit. You will be taught this in house with complementary external courses.

· Carry out monthly internal business audits to satisfy ISO 9001, 14001 and OHSAS 18001.

· Maintain Powers documented information on construction portals and platforms.

Human Resources

· Onboarding new recruits

· Contract updates

General

· Staff meeting organisation, actions and follow up.

· Ensure scheduled events take place (car MOTs, road tax. Christmas party etc), purchasing stationery, purchasing stamps, premises expenses etc.

· Keep company policy & risk assessment documentation up to date and all in the same format.

· Maintain file ID and documents held list.

· Oversee the purchase of Personal Protective Equipment (PPE) and company gifts for clients.

· Oversee cleaning contract and maintenance of the premises.

· Work on any other projects as required by the Management Team (will include office refurb).

Experience:
– 2 yrs Xero finance software experience

– 3+ years of bookkeeping experience

– AAT qualification or similar

– Proven experience in an administrative or clerical role

– Strong organizational skills with the ability to multitask and prioritize tasks effective

– Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint)

– Excellent communication skills, both written and verbal

– Ability to work independently with minimal supervision

– Previous experience in human resources or team management is a plus.

– Experience of working in construction desirable

If you are a motivated individual with exceptional organizational skills and a passion for providing administrative support, we encourage you to apply for the position of Office Manager with financial experience. Join our dynamic team and contribute to the success of our growing organization. Powers is an equal opportunities employer and we welcome applications from all suitably qualified people.

Please note that only shortlisted candidates will be contacted.

Please only apply if you are willing to work in our office in Frodsham for five days a week. Hours are 8am – 5.15pm.

Job Types: Full-time, Permanent

Pay: £28,000.00-£37,000.00 per year

Benefits:

  • Company pension
  • Cycle to work scheme
  • Free parking
  • On-site parking

Schedule:

  • Monday to Friday

Experience:

  • Bookkeeping: 2 years (required)
  • Xero: 2 years (required)

Work Location: In person

Application deadline: 30/06/2024